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MSU Constitution

The Constitution of Maynooth Students’ Union
Bunreacht Aontas na Mac Léinn Má Nuad

Download the Constitution in full (236kb) : MSU_Constitution.pdf

Table of Contents

Articles

Schedules

Preamble

We the students of the National University of Ireland, Maynooth; Saint Patrick’s College, Maynooth; the Pontifical University and National Seminary of Ireland and all their associated campuses across Ireland (which said institutions and associated campuses are hereinafter called the “The University” which expression shall where the context so admits or requires includes its successors in title and permitted assigns) do hereby reaffirm our previous resolution to unite and form a union to represent our members to the Colleges and other bodies. The Union shall represent all students and shall be the sole representative organisation for students. It is recognised as such by the Governing Authority of the National University of Ireland, Maynooth and the Governing Body of Saint Patrick’s College, Maynooth. The Union shall be a democratically governed association that shall represent the rights of students without bias, fear or favour, and shall be respectful of the differing views within the membership, but accountable to those members for the exercise of our powers. This constitution hereby revokes all previous constitutions.

Articles of the Constitution

Article 1 – Title

1.1       

The name of the organisation shall be Maynooth Students’ Union. The name of the Union in the Irish language shall be Aontas na Mac Léinn, Má Nuad.

Article 2 – Aims and Objectives

2.1. The primary objective of the Union shall be to provide for and promote and defend the interests of its members. It shall endeavour in particular:

2.1.1. To act as the recognised means of communication between the members of the Union and the authorities of the University.

2.1.2. To act as a representative body for its members and other students of the University.

2.1.3. To actively promote the engagement of the student body in the activities of the Union and student affairs in general.

2.1.4. To provide and manage MSU social, recreational and commercial services for the benefit of its members.

2.1.5. To promote the expansion and development of student services as provided by the University for the benefit of students.

2.1.6. To actively pursue good relations within and with the local community and to promote the message of respecting one’s university town amongst the student body.

2.1.7. To provide the structures and means whereby students can partake in an on going re-evaluation of the educational process and become more positively involved in their education.

2.1.8. To promote the unity of the organisation and contact between members through assisting clubs, societies and other organisations of students within the University.

2.1.9. To ensure that no member is discriminated against on grounds of gender, marital status, family status, nationality, sexual orientation, religion, political belief, age, disability, race or membership of the Traveller community.

2.1.10. To strive to implement a bilingual policy, to develop the Irish language among its members, and throughout the University.

Article 3 – Membership

3.1. Membership of the Union shall be as follows

3.1.1. All registered students of the University.

3.1.2. All registered students pursuing recognised degree or diploma courses awarded by any of the above named institutions.

3.1.3. Visiting students for the duration of their attendance at the University.

3.1.3.1. Visiting students shall not be entitled to run for election, and shall only be entitled to vote if they are registered for a full academic year.

3.1.4. All Executive officers are members by virtue of their office and position as registered students.

3.2. Honorary membership may be conferred on any person who is not a member of the Union nominated by the Executive, subject to confirmation by a two-thirds majority of Student Senate.

3.2.1. There may be no more than three honorary memberships conferred in any academic year.

3.2.2. Upon completion of their term of office all sabbatical officers will automatically be deemed honorary lifetime members of the Union, notwithstanding 3.2.1 above.

3.2.3. Honorary membership shall be entitled to the same rights as ordinary members with the exception of the right to vote or stand for election.

Article 4 – Rights and Obligations of Members

4.1 All ordinary members shall have the following rights:

4.1.1. To use facilities and premises that the Union provides, with the exception of the offices, which shall be subject to the discretion of the Executive.

4.1.2. To become members of Clubs and Societies within the Union and to hold office in such Clubs and Societies.

4.1.3. To vote in Union elections.

4.1.4. To run for, and hold office in the Union subject to Union regulations.

4.1.5. To appeal any action of the Union to the Elections and Appeals Committee of the Board of Trustees in such a manner as is laid out in Schedule 10.2 of this Constitution.

4.2. All members are subject to the following obligations:

4.2.1. Full members shall be in possession of their student card at all times while on Union premises, and shall present it on request from any member of Union staff.

4.2.2. All members are subject to the rules of the Club Management Committee and may have their rights to use the facilities and premises of the Union removed if found to be in breach of these regulations.

Article 5 – Government of the Union

5.1. Subject to this Constitution, the powers of Government of the Union shall be vested in, and exercised by the organs established by this Constitution; namely in descending order of authority:

5.1.1. Referendum.

5.1.2. Student Senate.

5.1.3. The Executive.

5.1.4. The President.

5.2. Policy may only be altered or revoked at the same or higher level of government at which it was enacted.

5.3. All documentation produced by the President, the Executive, members of Student Senate and Union employees in the course of their duties shall remain at all times the property of the Union.

Article 6 – Referendum

6.1. A referendum of all the members of the Union shall be the supreme authority on all matters relating to the government of the Union.

6.2. A referendum on any issue shall be called by the Returning Officer on receipt of a written request from any the following:

6.2.1. The President.

6.2.2. The Executive.

6.2.3. Student Senate.

6.2.4. 10% or more of the membership of the Union, by way of petition.

6.3. The President shall ensure the implementation of any decision made by referendum.

6.4. Procedures and rules of referenda are to be set out in Schedule 6 of this constitution.

Article 7 – Student Senate

7.1. The governing body of the Union shall be the Student Senate.

7.2. Subject to the provisions of this Constitution, Union policy on any matter shall be determined by Student Senate upon a simple majority of those members of Student Senate present at a validly called and quorate Student Senate meeting. Union policy shall include mandates for Union Officers and any Union delegations.

7.3. Membership of Student Senate shall consist of the following categories, details of which shall be set out in Schedule 1 of the Constitution:

7.3.1. Chair & Secretary

7.3.2. Executive Members

7.3.3. Faculty Council Members

7.3.4. Postgraduate Academic Representatives

7.3.5. Clubs & Societies Council Members

7.3.6. Clubs & Societies Executive Members

7.3.7. Interest Group Members

7.3.8. Independant Members

7.4. Student Senate shall normally meet six times per year, with three meetings per semester.

7.5. An Emergency Student Senate shall be called by the Returning officer on the receipt of a written request from any of the following:

7.5.1. The President.

7.5.2. The Executive.

7.5.3. Two-third of Student Senate members.

7.6. At least twenty-four hours notice shall be given for an Emergency Student Senate.

7.7. Decisions made by Student Senate shall require:

7.7.1. A simple majority at an ordinary meeting of Student Senate

7.7.2. A two-thirds majority at an emergency meeting of Student Senate.

7.8. In the event of a tied vote, the motion shall be deemed to have fallen.

7.9. Quorum shall consist of 50% + 1 of those entitled to attend and vote.

7.10. Student Senate shall have as many policy-making sub-committees as it deems necessary to conduct its business.

7.11. There shall be the following standing committees of Student Senate:

7.11.1. Constitutional and Representative Review Committee.

7.11.2. Campaigns, Welfare & Equality Committee.

7.11.3. Entertainments Committee.

7.12. Any member of Student Senate shall be deemed to have resigned if they fail to attend two consecutive meetings of Student Senate, without submission of their apologies. The member in question may be reinstated on appeal by agreement of the Chair of Student Senate and the President of the Union, where the member has been unable to attend due to exceptional circumstances.

7.13. The term of office of Student Senate shall be from the date of the first meeting of the academic year to the date of the first meeting of the following academic year.

7.14. Student Senate shall be bound by the Standing Orders contained in Schedule 1 of the Constitution.

Article 8 – The Executive

8.1. Subject to Student Senate, the Executive shall be responsible for the day to day running of the Union in addition to each officer’s own portfolio.

8.2. Membership of the Executive shall consist of:

8.2.1. President

8.2.2. Vice President for Education

8.2.3. Vice President for Welfare and Equality

8.2.4. Vice President for Clubs, Societies and Student Engagement

8.2.5. Arts, Celtic Studies and Philosophy Faculty Convenor

8.2.6. Social Sciences Faculty Convenor

8.2.7. Science and Engineering Faculty Convenor

8.2.8. Oifigeach na Gaeilge agus Gnóthaí Cultúrtha (Irish Language and Cultural Affairs Officer)

8.2.9. Events & Promotions Officer

8.2.10. Postgraduate Representative

8.3. The Executive Committee shall meet on at least one occasion per fortnight during term time and once per month during vacation.

8.3.1. Additional meetings of the Executive can be called by

8.3.1.1. The President

8.3.1.2. Three members of the Executive

8.3.2. At least twenty-four hours notice shall be given for normal meetings of the Executive.

8.3.3. At least six hours notice shall be given for additional meetings of the Executive.

8.3.4. Quorum shall consist of 50% + 1 of those entitled to attend and vote.

8.3.5. In the event of a tied vote, the motion shall be referred to the next meeting of Student Senate.

8.3.6. The Chairperson of the Executive shall be the President.

8.3.7. The Secretary and Convenor of the Executive shall be the Vice President for Education.

8.4. Attendance at Executive Committee meetings shall be compulsory for all those entitled to attend and vote.

8.4.1. Apologies should be directed to the Secretary of the Executive.

8.4.2. Any member who misses more than two consecutive meetings, any four meetings in a single semester, or any eight meetings of the executive without apologies being accepted shall be deemed to have resigned.

8.4.2.1. The member in question may be reinstated on appeal by agreement of the President of the Union, where the member has been unable to attend due to exceptional circumstances.

8.5. The term of office for the officers outlined in 8.2.1 – 8.2.9 above shall be July 1st to June 30th of the following year.

8.6. The term of office for the officers outlined in 8.2.10 shall be from the date of their election in the first semester to June 30th of the following year.

Article 9 – Officers Of The Union

9.1. The President shall

9.1.1. Be directly elected by the members of the Union and responsible to Student Senate.

9.1.2. Take sabbatical leave from his / her studies for the duration of his / her term of office.

9.1.3. Be a full-time officer and shall be paid a stipend at a rate to be decided by the Board of Trustees of the Union.

9.1.4. Be the Chief Executive Officer of the Union and shall be ultimately responsible for the administration of the Union. All officers and staff of the Union shall be responsible to the President.

9.1.5. In conjunction with the Finance Manager be responsible for preparing a master budget for the Union projecting income and expenditure at the beginning of the academic year, and ensuring strict adherence to that budget.

9.1.6. Be responsible for preparing the annual plan of work, for approval at the first meeting of Student Senate that year.

9.1.7. Be the primary student representative to the Governing Authority & Academic Council.

9.1.7.1. The President shall have the authority to nominate the second and other student representatives to any committee or body as requested.

9.1.8. Specify the order of succession amongst the Vice Presidents.

9.1.9. Chair the Constitutional and Representative Review Committee of Student Senate and provide a comprehensive review of the Union Constitution once every five years from the date of adoption of this Constitution.

9.1.10. Be ex-officio chair of all meetings of the Union, except where otherwise explicitly stated in the Constitution but may delegate any of these positions to another officer.

9.1.11. Have plenary powers between meetings of the Executive to fulfil the aims and objectives of the Union, but shall be responsible to the Executive and Student Senate for these actions.

9.1.12. Be the chief spokesperson of the Union and shall handle all media enquiries, but shall consult with the relevant officers and bodies before communicating Union policy.

9.1.13. Ensure that full crossover training is provided for all incoming officers of the Union and shall be ultimately responsible for ensuring that each sabbatical officer provides a cross-over manual and abides by HR policies implemented by HR Management.

9.1.14. Ensure that all Executive members produce and publish officer reports at least three times per semester.

9.1.15. Liaise between the Executive and the Board of Trustees between meeting of the Board of Trustees.

9.2. The Vice President for Education shall

9.2.1. Be directly elected by the members of the Union and responsible to the President.

9.2.2. Take sabbatical leave from his / her studies for the duration of his / her term of office.

9.2.3. Be a full-time officer and shall be paid a stipend at a rate to be decided by the Board of Trustees of the Union.

9.2.4. Be responsible for all academic issues including but not limited to: quality assurance, academic supports & resources, examinations, continuous assessment & feedback and all arising educational issues.

9.2.5. Be responsible for dealing with all academic-related casework by:

9.2.5.1. Acting as a point of peer-provided guidance

9.2.5.2. Acting as a listening & referral service

9.2.6. Act as the primary spokesperson on all academic issues and represent members on various university committees including but not limited to:

9.2.6.1. Academic Council

9.2.6.2. All Faculty Committees

9.2.6.3. Student Library Committee

9.2.7. Be responsible for updating members on changes in the education system or changes within the educational structure of the University which are relevant to students.

9.2.8. Be ultimately responsible for developing and enacting all Union educational policies and campaigns.

9.2.9. Be responsible for the maintenance of an effective Academic Representative system, Academic Rep Council, to include coordination of training and development for Academic Representatives.

9.2.10. Act as the secretary and convenor of the Executive

9.3. The Vice President for Welfare and Equality shall

9.3.1. Be directly elected by the members of the Union and responsible to the President.

9.3.2. Take sabbatical leave from his / her studies for the duration of his / her term of office.

9.3.3. Be a full-time officer and shall be paid a stipend at a rate to be decided by the Board of Trustees of the Union.

9.3.4. Be responsible for dealing with all welfare-related casework by:

9.3.4.1. Acting as a point of peer-provided guidance

9.3.4.2. Acting as a listening & referral service

9.3.4.3. Representing members at university forums where welfare issues are discussed

9.3.5. Be responsible for the maintenance and improvement of welfare-related student supports & services.

9.3.6. Represent members on various university committees including but not limited to:

9.3.6.1. Governing Authority

9.3.6.2. All committees related to the provision of financial assistance to students.

9.3.7. Chair the Campaigns, Welfare & Equality Committee of Student Senate.

9.3.8. Be responsible for the planning and implementation of at least three welfare campaigns and two equality campaigns per year.

9.3.9. Be responsible for all welfare and equality issues including but not limited to: mental health; sexual & physical health; financial hardship; accommodation; discrimination and access issues.

9.3.10. Ensure the dignity and defence of the rights of the membership to the University and within the Students’ Union.

9.3.11. Ensure that there are procedures in place, which are adhered to, for members discriminated against on grounds of gender, marital status, family status, sexual orientation, religion, political belief, age, nationality, disability, race or membership of the Traveller community.

9.3.12. Be responsible for formulating and enacting the Union’s welfare and equality policies and procedures.

9.3.13. Consult, in strict confidence with members in the event of discrimination by any member of the Union or University, and shall represent individuals when requested to the relevant body or authority.

9.4. The Vice President for Clubs, Societies and Student Engagement shall

9.4.1. Be directly elected by the members of the Union and responsible to the President.

9.4.2. Take sabbatical leave from his / her studies for the duration of his / her term of office.

9.4.3. Be a full-time officer and shall be paid a stipend at a rate to be decided by the Board of Trustees of the Union.

9.4.4. Chair Clubs and Societies Council and Clubs and Societies Executive, as constituted at Article 12 and 13 below, and report to the Executive and Student Senate on its deliberations and decisions.

9.4.5. Ensure that all Clubs and Societies produce a capitation form, a full list of assets and semester audits.

9.4.6. Be responsible for training and development of Clubs and Societies executives.

9.4.7. Maintain a full and up-to-date list of all Clubs and Societies and their contact information.

9.4.8. Communicate all relevant matters from the Union to the Clubs and Societies and from Clubs and Societies to the Union.

9.4.9. Oversee the running of the Clubs and Societies League and ensure the operation of an effective support structure for Clubs and Societies.

9.4.10. Aid and advise Clubs and Societies on the organisation of events and other activities.

9.4.11. Promote Clubs and Societies participation and activities throughout the University.

9.4.12. Maintain the assets register for the Student Centre, Clubs, Societies and the Students’ Union.

9.4.13. Ensure the Unions involvement in the management and running of relevant campus-wide events including, but not limited to:

9.4.13.1. Community Engagement Week

9.4.13.2. Clubs and Societies Fairs Day (Semester 1 & 2)

9.4.13.3. Clubs and Societies Awards

9.4.13.4. Sports Day

9.4.13.5. Arts Week

9.4.14. Create a Clubs and Societies handbook available to all Clubs and Societies at the beginning of each Academic year.

9.4.15. To sit on all committees relevant to Student Life and Engagement at both Union and University level.

9.4.16. Find suitable charitable candidates and through a vote of Clubs and Societies Council determine the Annual MSU Charity.

9.4.17. Act as a spokesperson for the Union on matters regarding the development of student entrepreneurship and volunteering.

9.5. The Arts Celtic Studies and Philosophy Faculty Convenor shall

9.5.1. Be directly elected by members of the Union in the faculty of Arts, Celtic Studies and Philosophy.

9.5.2. Be a student in the faculty of Arts, Celtic Studies and Philosophy during their term of office.

9.5.3. Liaise with the Executive on matters relating to students of the faculty of Arts, Celtic Studies and Philosophy.

9.5.4. Convene and chair three meetings of the Arts, Celtic Studies and Philosophy Faculty Council per semester and report to the Academic Rep Council on the findings and deliberations of the meeting.

9.6. The Social Sciences Faculty Convenor shall

9.6.1. Be directly elected by members of the Union in the faculty of Social Sciences.

9.6.2. Be a student in the faculty of Social Sciences during their term of office.

9.6.3. Liaise with the Executive on matters relating to students of the faculty of Social Sciences.

9.6.4. Convene and chair three meetings of the Social Sciences Faculty Council per semester and report to the Academic Rep Council on the findings and deliberations of the meeting.

9.7. The Science and Engineering Faculty Convenor shall

9.7.1. Be directly elected by members of the Union in the faculty of Science and Engineering.

9.7.2. Be a student in the faculty of Science and Engineering during their term of office.

9.7.3. Liaise with the Executive on matters relating to students of the faculty of Science and Engineering.

9.7.4. Convene and chair three meetings of the Science and Engineering Faculty Council per semester and report to the Academic Rep Council on the findings and deliberations of the meeting.

9.8. The Postgraduate Representative shall

9.8.1. Be directly elected by postgraduate members of the Union.

9.8.2. Be a postgraduate student during their term of office.

9.8.3. Liaise with the Executive on matters relating to postgraduate students.

9.8.4. Convene at least one meeting per academic term of postgraduate class representatives and report to the Executive on the findings and deliberations of the meeting.

9.9. Oifigeach na Gaeilge agus Gnóthaí Cultúrtha shall

9.9.1. Be directly elected by the members of the Union and be responsible to the President.

9.9.2. Be a student of the University during their term of office.

9.9.3. Be referred to, in the course of their work, as Oifigeach na Gaeilge agus Gnóthaí Cultúrtha.

9.9.4. Represent the interests of relevant international, linguistic and cultural groups to the Executive and in the University at various University committees as appropriate, including Coiste na Gaeilge.

9.9.5. Be proficient in the Irish Language and be capable of carrying out the duties of the office, including but not limited to translation duties and providing Irish language equivalents of Union publications, and representing the Union both to the University and external bodies through the Irish language.

9.9.6. Ensure the implementation of the Irish Language Policy with the overall goal of achieving a bilingual Student Union.

9.9.7. Liaise with Oifig na Gaeilge & residents of Gráig na Gaeilge on all Irish Language campaigns.

9.9.8. Be responsible for the promotion of the Irish language in the Union, through social and other activities, including but not limited to Seachtain na Gaeilge.

9.9.9. In conjunction with the Vice President for Clubs, Societies and Student Engagement and relevant student groups organise and co-ordinate cultural activities including, but not limited to, Seachtain na Gaeilge.

9.10. The Events & Promotions Officer shall

9.10.1. Be directly elected by members of the Union.

9.10.2. Be a student of the University during their term of office.

9.10.3. Liaise with the Executive on matters relating to the advertisement and promotion of Union activities and entertainments.

9.10.4. Be responsible, in conjunction with the Entertainments Committee, for the promotion of all Union activities and entertainments.

9.10.5. Once per semester conduct a survey of the membership regarding events provided by the Union.

9.10.6. Assist in the creation and maintenance of an annual events calendar.

9.10.7. Act as a liaison between the entertainment management and the student body.

Article 10 – Academic REP Council

10.1. There shall be a forum to discuss issues related to academic policy, so as to be in a position to advise the Vice President for Education and the Union where necessary, called Academic Rep Council.

10.1.1. Membership of Academic Rep Council shall consist of a Chair, Secretary, members of the Executive and Academic Representatives and will be set out in Schedule 2 of the Constitution.

10.1.2. Academic Rep Council shall normally meet six times per year, with three meetings per semester.

10.1.3. An Emergency Academic Rep Council shall be called by the Vice President for Education on the receipt of a written request from any of the following:

10.1.3.1. The President.

10.1.3.2. The Executive.

10.1.3.3. One-third of Academic Rep Council members.

10.1.4. At least twenty-four hours notice shall be given for an Emergency Academic Rep Council.

10.1.5. Academic Rep Council shall be bound by the Standing Orders contained in Schedule 2 of the Constitution.

Article 11 – Faculty REP Council

11.1. There shall be forums to discuss issues related to academic affairs pertaining to individual faculties, so as to be in a position to advise the Academic Rep Council where necessary, called Faculty Councils.

11.1.1. Faculty Councils shall be in line with Maynooth University’s Faculty Structures.

11.1.2. Membership of Faculty Councils shall consist of members of the Executive and Academic Representatives and will be set out in Schedule 3 of the Constitution.

11.2. Academic Representatives shall:

11.2.1. Be directly elected by the members of the Union in their constituency as outlined in Schedule 3.

11.2.2. Attend meetings of their relevant Faculty Council, and Academic Rep Council if applicable, or if unable to do so, forward apologies to the Secretary of the relevant Council.

11.2.3. Regularly inform their constituents of the deliberations of the relevant Faculty Council, and Academic Rep Council if applicable, and act on behalf of their constituents at the relevant Faculty Council, and Academic Rep Council if applicable,.

11.2.4. Make representations to the University authorities on issues affecting their constituents.

11.2.5. Attend Academic Representative training.

11.2.6. Liaise with the relevant Faculty Council, and Academic Rep Council if applicable, on matters relating to students of their constituents.

11.2.7. Liaise with the representative to the Executive for their relevant faculty.

11.2.8. Insofar as may be practical, make themselves known, as the elected academic spokesperson and department liaison, to both their class and all relevant academics for the purposes of carrying out the duties of an Academic Representative.

11.3. Faculty Councils shall, meet in advance of Academic Rep Council, normally six times per year, with three meetings per semester.

Article 12 – Clubs and Societies Council

12.1. There shall be a forum for the discussion of issues relating to Clubs and Societies of the Union, called Clubs and Societies Council.

12.2. Subject to the provisions of this Constitution, bylaws relating to Clubs and Societies shall be determined by Clubs and Societies Council upon a simple majority vote of those members present at a validly called and quorate Clubs and Societies Council meeting.

12.3. Any decision of Clubs and Societies Council may be appealed to the next meeting of Student Senate by any five members of Clubs and Societies Council. In this instance the Vice President for Clubs, Societies and Union Development shall furnish Student Senate with the reasons for the decision in question. The decision of Student Senate shall be final.

12.4. Membership of Clubs and Societies Council shall consist of:

12.4.1. The Vice President for Clubs, Societies and Student Engagement (Chair).

12.4.2. The President of every recognised Club and Society, or their nominee.

12.5. Members may only represent one Club or Society.

12.6. Clubs and Societies Council shall normally meet on six occasions per year, with at least three meetings per semester.

12.7. An Emergency Clubs and Societies Council shall be called by the Vice President for Clubs, Societies and Student Engagement on the receipt of a written request from one third of Clubs and Societies Council Members.

12.8. Quorum shall consist of 50% + 1 of those entitled to attend and vote.

12.9. There shall be the following standing committees of Clubs and Societies Council.

12.9.1. Clubs and Societies League Committee

12.9.2. Awards Committee.

12.9.3. Capitation Advisory Committee.

12.10.Clubs and Societies Council shall have as many policy making subcommittees as it deems necessary to conduct its business.

Article 13 – Clubs & Societies Executive

13.1. There shall be a committee for the discussion and decision of financial issues relating to Clubs and Societies of the Union, called Clubs and Societies Executive.

13.2. Any decision of Clubs and Societies Executive may be appealed to the next meeting of Student Senate by any five members of Clubs and Societies Council. In this instance the Vice President for Clubs, Societies and Union Development shall furnish Student Senate with the reasons for the decision in question. The decision of Student Senate shall be final.

13.3. Membership of Clubs and Societies Executive shall consist of voting and non-voting members.

13.3.1. Voting members shall consist of:

13.3.1.1. Vice President for Clubs, Societies and Student Engagement (Chairperson).

13.3.1.2. Three Presidents of Societies, elected by Clubs and Societies Council.

13.3.1.3. Three Presidents of Clubs, elected by Clubs and Societies Council.

13.3.2. Non-voting members shall consist of:

13.3.2.1. President of the Union

13.3.2.2. General Manager of the Union

13.3.2.3. Finance Manager of the Union

13.3.2.4. Student Engagement Officer (Maynooth University).

13.3.2.5. Sports Officer (Maynooth University).

13.4. Members may only represent one Club or Society.

13.5. Clubs and Societies Executive shall be bound by the Standing Orders contained in Schedule 5 of the Constitution.

Article 14 – Elections and Resignations

14.1. Only ordinary members of the Union shall be entitled to vote in Union elections.

14.2. All elections shall take place under the direction of the Returning officer and staff instructed by the Elections & Appeals Committee of the Board of Trustees.

14.2.1. The Returning Officer and Deputy Returning Officer shall:

14.2.1.1. Be appointed by the Elections & Appeals Committee from the membership of the Union.

14.2.1.2. Hold a term of office from the date of appointment to the 30th of June following the appointment.

14.2.1.3. Hold no officership or staff position in the Union and shall not be a member of the Board of Trustees.

14.2.1.4. Express no opinions on the state of the Union in a personal or official capacity.

14.2.1.5. Supervise and organise all elections and referenda during his / her term of office.

14.2.1.6. Appoint assistant returning officers as deemed necessary for the conduct of elections and referenda.

14.3. Academic Representative elections shall take place before the first meeting of Academic Rep Council.

14.3.1. Where there is only one candidate for the position of Class Representative in a constituency that person shall be deemed elected.

14.3.2. Constituencies for Academic Representatives shall be in line with Maynooth University’s Departmental Structures.

14.4. All Sabbatical Officers and non-sabbatical officers who sit on the Executive, with the exception of the Postgraduate Representative, shall be elected within fifty days of the commencement of the second semester.

14.5. The Postgraduate Representative, shall be elected within thirty days of the commencement of the first semester.

14.6. Elections for the Executive shall be conducted by Proportional Representation by means of a Single Transferable Vote.

14.6.1. For these elections the option ‘RON – Re-open Nominations’ shall be included. This shall appear last on the ballot paper regardless of alphabetical order.

14.6.2. If the option ‘RON – Re-open Nominations’ is deemed elected, the Returning Officer shall declare the seat unfilled and shall organise another election at the earliest appropriate date.

14.6.2.1. If the option ‘RON – Re-open Nominations’ is deemed elected for a non-sabbatical officer position then a byelection shall be held at the earliest appropriate date.

14.6.2.1.1. In the event that the non-sabbatical officer position remains vacant after the by-election then the Executive may decide to co-opt a member ofStudent Senate to fill the vacancy if they deem it necessary.

14.6.2.2. If the option ‘RON – Re-open Nominations’ is deemed elected for a sabbatical officer position then a by-election shall be held at the earliest appropriate date.

14.6.2.2.1. In the event that the sabbatical officer position remains vacant after the by-election then a subsequent by-election shall be held at the earliest appropriate date.

14.7. Candidates for Executive elections must be proposed by any 60 members who sign an official nomination form to that effect.

14.8. No person shall put themselves forward for election that is unable to fulfil the portfolio for which they present themselves.

14.9. Any Academic Representative or Officer of the Union who wishes to resign shall do so by putting in the hands of the President (or the President’s to the Deputy President) a letter to that effect, giving ten days’ notice.

14.9.1. The President shall in turn notify the Returning Officer of the Union.

14.9.2. The resigning officer shall still be responsible for their duties during the period of notice.

14.9.3. In the case of an Academic Representative resigning, a byelection shall be held in their constituency prior to the next meeting of Academic Rep Council.

14.9.4. In the case of a non-sabbatical officer of the Union resigning, a by-election shall be held within 15 working days. Should the resignation occur within eight weeks of the end of the term of office of the officer, the Executive may co-opt a member of Student Senate to fill the vacancy if they deem it expedient.

14.9.4.1. In the event that the non-sabbatical officer position remains vacant after the by-election then the Executive may co-opt a member of Student Senate to fill the vacancy if they deem it necessary.

14.9.5. In the case of a Vice President of the Union resigning, a byelection shall be held within fifteen days. Should the resignation occur within eight weeks of the end of the term of office of the officer, the Executive may co-opt a member of Student Senate to fill the vacancy if they deem it necessary.

14.9.6. In the case of the President of the Union resigning, a byelection shall be held within fifteen days. Should the resignation occur within eight weeks of the end of the term of office of the President, the vacancy shall be filled according to the order of succession.

14.10.An Academic Representative shall be obliged to resign upon receipt of a petition by the Returning Officer for his / her removal signed by no less than 50% of his / her constituents.

14.11.Executive Officers of the Union shall be removed from office immediately subject to the provisions of Article 15 below.

Article 15 – Impeachment & Discipline

15.1. Any officer of the Union may be impeached for stated misbehaviour as a result of a motion moved in Student Senate or following a communication from the Board of Trustees.

15.2. The charge of impeachment must be moved by way of motion at Student Senate who shall send the matter to the disciplinary committee of the Board of Trustees, subject to the provisions of this article.

15.3. The disciplinary committee shall investigate the charge, and the officer shall have the right to appear and be represented at the investigation of the charge.

15.3.1. The Union shall not be liable for any charges associated with the representation of the officer save those costs awarded by a court or tribunal of lawful jurisdiction.

15.4. A proposal to prefer a charge against the officer shall not be entertained unless:

15.4.1. A notice of motion in writing is signed by not less than two third of the membership of Student Senate.

15.4.2. It has been forwarded in writing by the disciplinary committee, or

15.4.3. It has been forwarded in writing by the Board of Trustees.

15.5. If, as a result of the investigation, a resolution is passed, supported by not less than two thirds of a validly called and quorate meeting of Student Senate, declaring that the charge preferred against the officer has been sustained and that the misbehaviour the subject of the charge, was such as to render the officer unfit to continue in office, such a resolution shall operate to remove the officer from office with immediate effect.

15.6. Any person who has been impeached shall be banned from assuming office in the Union for a period of three years from the date of impeachment. This provision shall overturn all electoral mandates.

15.7. In the event of a charge of misbehaviour lesser than one which deems any officer unfit to continue in office, the President of the Union shall instruct the disciplinary committee to investigate and report to the Board of Trustees on the appropriate punishment in the event of the charge being upheld.

15.8. The disciplinary committee shall be bound by the provisions of Schedule 10 of this Constitution.

15.9. Candidates for elections to the four full-time paid officerships, shall be required upon acceptance of nomination to agree to be bound by such Terms and Conditions of Officership as shall be set from timeto- time by the Board of Trustees pursuant to the advice of the legal advisor to the Union. The Terms and Conditions of Officership shall be provided prior to the elections and shall be discarded in respect of unsuccessful candidates. The Terms and Conditions of Officership shall include provisions relating to general conduct of the officer to be enforced by the Board of Trustees including, but not limited to, stipend rates, office hours, non-compliance and discipline, loss of stipend for non-compliance etcetera.

Article 16 – The Board of Trustees

16.1. There shall be a Board of Trustees to defend the long-term interests of the Union and hold the Union’s commercial services in trust.

16.2. The Board of Trustees shall be responsible for oversight in respect of the overall policy of the running and financial management of the Union.

16.2.1. All property, assets, liabilities and investments of the Union shall be held in trust for the members of the Union by the Board of Trustees. At no stage will the trustees be personally at risk for claims against the Union or the liabilities of the Union. The Union and its members shall indemnify and hold harmless the trustees from all claims, cost, risk and expense arising from their position as trustees.

16.2.2. The Board of Trustees shall advise the Union, through the President, on staffing, administration, finance and other aspects of Union activities.

16.2.3. The Board of Trustees shall non engage in micro-management of Union activities or commercial services responsibility for which shall vest, within a specified framework, for the day-today running and financial management of the Students’ Union Club, Shops and other services to the Club Management Committee, Shop Management Committee and Catering Management Committees of the Union together with other policy organs of the Union.

16.3. The Board of Trustees is ultimately responsible to the Students’ Union in respect of all matters that come under its control.

16.4. The membership of the Board of Trustees shall be as follows:

16.4.1. The President of the Union.

16.4.2. The immediate past-President of the Union.

16.4.3. Two other past Presidents or Vice Presidents of the Union (who shall not have been members of the Union in the previous three years).

16.4.4. Three external members, who shall not have been members of the Union in the previous three years and who have demonstrated considerable commercial expertise and administrative skills (one of whom shall be elected by the Board of Trustees as its Chairperson).

16.5. The other past Presidents or Vice Presidents of the Union (who shall not have been members of the Union in the previous three years) members of the Board shall be appointed by the Executive Committee for a term of three years. In the event of the expiry of their contracts these trustees shall be obliged to resign their position on the Board of Trustees.

16.6. The external members of the Board shall be appointed by the Executive Committee for a term of three years. In the event of the expiry of their contracts these trustees shall be obliged to resign their position on the Board of Trustees.

16.7. The Board shall meet as often as is required and in any event not less than three times per annum and the quorum shall be the presence (including incorporeal presence) of four members.

16.8. The Administrative Manager of the Union shall attend meetings of the Board of Trustees and shall act as secretary to the Board. The Finance Manager of the Union shall attend meetings of the Board of Trustees and in the absence of the Administrative Manager shall act as secretary to the Board. Both the Administrative Manager and the Finance Manager shall report on the state of the Union’s finances, general operations and commercial services to each meeting of the board.

16.9. The Board is empowered to create a company limited by guarantee to supervise the commercial activities of the Union, and to create its board of directors, subject to the following precondition.

16.9.1. Any company created by the board shall remain entirely owned by the Union, and will be responsible to the Union in respect of all matters which come under the control of the company.

16.10.There shall be the following standing subcommittees of the Board of Trustees:

16.10.1.Disciplinary Committee

16.10.2.Elections & Appeals Committee

16.10.3.Club Management Committee

16.10.4.Shop Management Committee

16.10.5.Catering Management Committee

16.11.The standing subcommittees shall be bound by the provisions of Schedule 10 of this Constitution.

16.12.The Board shall not discriminate between the President and Vice Presidents on terms of remuneration for the duration of their employment by the Union.

16.13.The Board may also create any other subcommittees it deems necessary and which do not conflict with the non-political nature of the Board.

16.14.The Board shall not become involved in Union policy that does not concern the general operations and/or commercial services of the Union, and in the event of a conflict, the decision of Student Senate shall be final.

Article 17 – Interpretations and Amendments of the Constitution

17.1. Decisions of the Executive shall remain as policy until revoked.

17.2. Student Senate decisions shall remain as policy until revoked unless a subsequent Student Senate or Referendum revokes the same motion.

17.3. A quorate referendum shall mandate the Union to a particular policy for a period of three years, unless revoked or renewed by a subsequent referendum on the same topic referring to the first referendum.

17.4. The Union may affiliate to, or disaffiliate from, national organisations whose aims and objectives are not repugnant to those of the Union.

17.5. The Union may not affiliate to any political party.

Article 18 – Policy

18.1. The first interpreter of the Constitution shall be the President of the Union.

18.2. Any interpretation made by the President may be appealed to the Board of Trustees.

18.3. The Board of Trustees shall be the final tribunal of appeal within the Union and the final interpreter of the Constitution.

18.4. The Articles of the Constitution may only be amended by a referendum called in accordance with this document.

18.5. Any changes to the Articles of the Constitution shall require a simple majority in a quorate referendum and shall come into effect at 11.59pm on the day the referendum is passed.

18.6. Any changes to the Schedules of the Constitution may be made by a two-thirds majority of a validly called and quorate meeting of Student Senate.

18.7. The Official Copy of the Constitution shall be kept by the President of the Union, and all amendments to it shall be recorded including the time and date of their enactment.

18.8. Where a conflict occurs between a Schedule and an Article of the Constitution, the Articles of the Constitution shall take precedence.

18.9. Where a conflict occurs between the English text and the Irish text of this Constitution, the Articles as understood in the English text of the Constitution shall take precedence.

18.10.This Constitution may be replaced in its entirety by means of referendum in accordance with the provisions of Article 6 above.

Article 19 – Revocation & Enactment

19.1. All previous constitutions are hereby revoked.

19.2. This constitution comes into effect at 11.59 pm on the day the Returning Officer deems it to have passed.

 

Schedules of the Constitution

 

Schedule 1 – Standing Orders for Student Senate

1.1. The rules contained in the current edition of Robert's Rules of Order Newly Revised (RONR, 11ed) shall govern the Student Senate in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Student Senate may adopt.

1.2. Membership of Student Senate shall consist of the following:

1.2.1. Chair & Secretary

1.2.2. Executive Members

1.2.2.1. President

1.2.2.2. Vice President for Education

1.2.2.3. Vice President for Welfare and Equality

1.2.2.4. Vice President for Clubs, Societies and Student Engagement

1.2.2.5. Arts, Celtic Studies and Philosophy Faculty Convenor

1.2.2.6. Social Sciences Faculty Convenor

1.2.2.7. Science and Engineering Faculty Convenor

1.2.2.8. Oifigeach na Gaeilge agus Gnóthaí Cultúrtha (Irish Language and Cultural Affairs Officer)

1.2.2.9. Events & Promotions Officer

1.2.2.10. Postgraduate Representative

1.2.3. Faculty Council Members

1.2.3.1. Three Academic Representatives co-opted from the Arts, Celtic Studies and Philosophy Faculty Council

1.2.3.2. Three Academic Representatives co-opted from the Social Sciences Faculty Council

1.2.3.3. Three Academic Representatives co-opted from the Science and Engineering Faculty Council

1.2.4. Three Postgraduate Academic Representatives co-opted from the Postgraduate Feedback Council

1.2.5. Clubs & Societies Council Members

1.2.5.1. One President of a Club co-opted from the Clubs & Societies Council

1.2.5.2. One President of a Society co-opted from the Clubs & Societies Council

1.2.6. Clubs & Societies Executive Members

1.2.6.1. One President of a Club co-opted from the Clubs & Societies Executive

1.2.6.2. One President of a Society co-opted from the Clubs & Societies Executive

1.2.7. Interest Group Members

1.2.7.1. Mature Senator, directly elected by the members of the Union

1.2.7.2. St Patricks Senator, directly elected by the members of the Union

1.2.7.3. Froebel Senator, directly elected by the members of the Union

1.2.7.4. First Year Senator, directly elected by the members of the Union

1.2.7.5. Kilkenny Senator, directly elected by the members of the Union

1.2.7.6. Erasmas + Senator, directly elected by the members of the Union

1.2.7.7. Study Abroad Senator, directly elected by the members of the Union

1.2.7.8. Charity Senator, directly elected by the members of the Union

1.2.7.9. Community Senator, directly elected by the members of the Union

1.2.7.10. Campus Life Senator, directly elected by the members of the Union

1.2.7.11. Green Campus Senator, directly elected by the members of the Union

1.2.7.12. Gender Equality Senator, directly elected by the members of the Union

1.2.7.13. LGBT+ Senator, directly elected by the members of the Union

1.2.7.14. HEAR Senator, co-opted from the MAP Office

1.2.7.15. DEAR Senator, co-opted from the MAP Office

1.2.8. Independant Members

1.2.8.1. Four ordinary members of the Union directly elected by the members of the Union

Schedule 2 – Standing Orders for Academic REP Council

2.1. The rules contained in the current edition of Robert's Rules of Order Newly Revised (RONR, 11ed) shall govern the Academic Rep Council in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Academic Rep Council may adopt.

2.2. Membership of Academic Rep Council shall consist of the following:

2.2.1. Chair & Secretary

2.2.2. Executive Members

2.2.2.1. President

2.2.2.2. Vice President for Education

2.2.2.3. Arts, Celtic Studies and Philosophy Faculty Convenor

2.2.2.4. Social Sciences Faculty Convenor

2.2.2.5. Science and Engineering Faculty Convenor

2.2.3. Academic Rep Members

2.2.3.1. Nine Academic Representatives co-opted from the Arts, Celtic Studies and Philosophy Faculty Council

2.2.3.2. Nine Academic Representatives co-opted from the Social Sciences Faculty Council

2.2.3.3. Nine Academic Representatives co-opted from the Science and Engineering Faculty Council

Schedule 3 – Standing Orders for Faculty REP Councils

3.1. The rules contained in the current edition of Robert's Rules of Order Newly Revised (RONR, 11ed) shall govern the Faculty Rep Councils in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Faculty Rep Councils may adopt. Membership of Academic Rep Council shall consist of the following:

3.2. There shall be three Faculty Rep Councils:

3.2.1. Arts, Celtic Studies and Philosophy Faculty Council

3.2.2. Social Sciences Faculty Council

3.2.3. Science and Engineering Faculty Council

3.3. Membership of Arts, Celtic Studies and Philosophy Faculty Council shall consist of the following:

3.3.1. Vice President for Education

3.3.2. Arts, Celtic Studies and Philosophy Faculty Convenor (Chair)

3.3.3. 1st Year Undergraduate Ancient Classics

3.3.4. 2nd Year Undergraduate Ancient Classics

3.3.5. 3rd Year Undergraduate Ancient Classics

3.3.6. PG Ancient Classics

3.3.7. Postgraduate Year Undergraduate History

3.3.8. 2nd Year Undergraduate History

3.3.9. 3rd Year Undergraduate History

3.3.10. Postgraduate History

3.3.11. 1st Year Undergraduate Music

3.3.12. 2nd Year Undergraduate Music

3.3.13. 3rd Year Undergraduate Music

3.3.14. Postgraduate Music

3.3.15. 1st Year Undergraduate Philosophy

3.3.16. 2nd Year Undergraduate Philosophy

3.3.17. 3rd Year Undergraduate Philosophy

3.3.18. Postgraduate Philosophy

3.3.19. 1st Year Undergraduate Early Irish (Sean - Ghaeilge)

3.3.20. 2nd Year Undergraduate Early Irish (Sean - Ghaeilge)

3.3.21. 3rd Year Undergraduate Early Irish (Sean - Ghaeilge)

3.3.22. Postgraduate Early Irish (Sean - Ghaeilge)

3.3.23. 1st Year Undergraduate Nua - Ghaeilge (Modern Irish)

3.3.24. 2nd Year Undergraduate Nua - Ghaeilge (Modern Irish)

3.3.25. 3rd Year Undergraduate Nua - Ghaeilge (Modern Irish)

3.3.26. Postgraduate Nua - Ghaeilge (Modern Irish)

3.3.27. 1st Year Undergraduate Centre for Irish Cultural Heritage

3.3.28. Postgraduate Centre for Irish Cultural Heritage

3.3.29. 1st Year Undergraduate Chinese

3.3.30. 2nd Year Undergraduate Chinese

3.3.31. 3rd Year Undergraduate Chinese

3.3.32. Postgraduate Chinese

3.3.33. 1st Year Undergraduate French

3.3.34. 2nd Year Undergraduate French

3.3.35. 3rd Year Undergraduate French

3.3.36. Postgraduate French

3.3.37. 1st Year Undergraduate German

3.3.38. 2nd Year Undergraduate German

3.3.39. 3rd Year Undergraduate German

3.3.40. Postgraduate German

3.3.41. 1st Year Undergraduate Spanish

3.3.42. 2nd Year Undergraduate Spanish

3.3.43. 3rd Year Undergraduate Spanish

3.3.44. Postgraduate Spanish

3.3.45. 1st Year Undergraduate English

3.3.46. 2nd Year Undergraduate English

3.3.47. 3rd Year Undergraduate English

3.3.48. Postgraduate English

3.3.49. 1st Year Undergraduate Media Studies

3.3.50. 2nd Year Undergraduate Media Studies

3.3.51. 3rd Year Undergraduate Media Studies

3.3.52. Postgraduate Media Studies

3.4. Membership of Social Sciences Faculty Council shall consist of the following:

3.4.1. Vice President for Education

3.4.2. Social Sciences Faculty Convenor (Chair)

3.4.3. 1st Year Undergraduate Adult and Community Education

3.4.4. 2nd Year Undergraduate Adult and Community Education

3.4.5. 3rd Year Undergraduate Adult and Community Education

3.4.6. Postgraduate Adult and Community Education

3.4.7. 1st Year Undergraduate Anthropology

3.4.8. 2nd Year Undergraduate Anthropology

3.4.9. 3rd Year Undergraduate Anthropology

3.4.10. Postgraduate Anthropology

3.4.11. 1st Year Undergraduate Applied Social Studies

3.4.12. 2nd Year Undergraduate Applied Social Studies

3.4.13. 3rd Year Undergraduate Applied Social Studies

3.4.14. Postgraduate Applied Social Studies

3.4.15. 1st Year Undergraduate Design Innovation

3.4.16. 2nd Year Undergraduate Design Innovation

3.4.17. 3rd Year Undergraduate Design Innovation

3.4.18. 4th Year Undergraduate Design Innovation

3.4.19. Postgraduate Design Innovation

3.4.20. 1st Year Undergraduate Economics, Finance, & Accounting

3.4.21. 2nd Year Undergraduate Economics, Finance, & Accounting

3.4.22. 3rd Year Undergraduate Economics, Finance, & Accounting

3.4.23. 4th Year Undergraduate Economics, Finance, & Accounting

3.4.24. Postgraduate Economics, Finance, & Accounting

3.4.25. 1st Year Undergraduate Education

3.4.26. 2nd Year Undergraduate Education

3.4.27. 3rd Year Undergraduate Education

3.4.28. 4th Year Undergraduate Education

3.4.29. Postgraduate Education

3.4.30. 1st Year Undergraduate Froebel Department of Primary & Early Childhood Education

3.4.31. 2nd Year Undergraduate Froebel Department of Primary & Early Childhood Education

3.4.32. 3rd Year Undergraduate Froebel Department of Primary & Early Childhood Education

3.4.33. 4th Year Undergraduate Froebel Department of Primary & Early Childhood Education

3.4.34. Postgraduate Froebel Department of Primary & Early Childhood Education

3.4.35. 1st Year Undergraduate Geography

3.4.36. 2nd Year Undergraduate Geography

3.4.37. 3rd Year Undergraduate Geography

3.4.38. Postgraduate Geography

3.4.39. 1st Year Undergraduate International Development

3.4.40. 2nd Year Undergraduate International Development

3.4.41. 3rd Year Undergraduate International Development

3.4.42. Postgraduate International Development

3.4.43. 1st Year Undergraduate Law

3.4.44. 2nd Year Undergraduate Law

3.4.45. 3rd Year Undergraduate Law

3.4.46. 4th Year Undergraduate Law

3.4.47. Postgraduate Law

3.4.48. 1st Year Undergraduate Business

3.4.49. 2nd Year Undergraduate Business

3.4.50. 3rd Year Undergraduate Business

3.4.51. Postgraduate Business

3.4.52. 1st Year Undergraduate Sociology

3.4.53. 2nd Year Undergraduate Sociology

3.4.54. 3rd Year Undergraduate Sociology

3.4.55. Postgraduate Sociology

3.5. Membership of Science and Engineering Faculty Council shall consist of the following:

3.5.1. Vice President for Education

3.5.2. Science and Engineering Faculty Convenor (Chair)

3.5.3. 1st Year Undergraduate Biology

3.5.4. 2nd Year Undergraduate Biology

3.5.5. 3rd Year Undergraduate Biology

3.5.6. 4th Year Undergraduate Biology

3.5.7. Postgraduate Biology

3.5.8. 1st Year Undergraduate Chemistry

3.5.9. 2nd Year Undergraduate Chemistry

3.5.10. 3rd Year Undergraduate Chemistry

3.5.11. 4th Year Undergraduate Chemistry

3.5.12. Postgraduate Chemistry

3.5.13. 1st Year Undergraduate Computer Science

3.5.14. 2nd Year Undergraduate Computer Science

3.5.15. 3rd Year Undergraduate Computer Science

3.5.16. 4th Year Undergraduate Computer Science

3.5.17. Postgraduate Computer Science

3.5.18. 1st Year Undergraduate Electronic Engineering

3.5.19. 2nd Year Undergraduate Electronic Engineering

3.5.20. 3rd Year Undergraduate Electronic Engineering

3.5.21. 4th Year Undergraduate Electronic Engineering

3.5.22. Postgraduate Electronic Engineering

3.5.23. 1st Year Undergraduate Experimental Physics

3.5.24. 2nd Year Undergraduate Experimental Physics

3.5.25. 3rd Year Undergraduate Experimental Physics

3.5.26. 4th Year Undergraduate Experimental Physics

3.5.27. Postgraduate Experimental Physics

3.5.28. 1st Year Undergraduate Mathematical Physics

3.5.29. 2nd Year Undergraduate Mathematical Physics

3.5.30. 3rd Year Undergraduate Mathematical Physics

3.5.31. 4th Year Undergraduate Mathematical Physics

3.5.32. Postgraduate Mathematical Physics

3.5.33. 1st Year Undergraduate Mathematics and Statistics

3.5.34. 2nd Year Undergraduate Mathematics and Statistics

3.5.35. 3rd Year Undergraduate Mathematics and Statistics

3.5.36. 4th Year Undergraduate Mathematics and Statistics

3.5.37. Postgraduate Mathematics and Statistics

3.5.38. 1st Year Undergraduate Psychology

3.5.39. 2nd Year Undergraduate Psychology

3.5.40. 3rd Year Undergraduate Psychology

3.5.41. 4th Year Undergraduate Psychology

3.5.42. Postgraduate Psychology

Schedule 4 – Standing Orders for Clubs & Societies Council

4.1. The rules contained in the current edition of Robert's Rules of Order Newly Revised (RONR, 11ed) shall govern the Clubs & Societies Council in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Clubs & Societies Council may adopt.

Schedule 5 – Standing Orders for Clubs & Societies Executive

5.1. The rules contained in the current edition of Robert's Rules of Order Newly Revised (RONR, 11ed) shall govern the Clubs & Societies Executive in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Clubs & Societies Executive may adopt.

Schedule 6 – Elections & Referendum

6.1. Election procedure shall be decided in the first instance by the Returning Officer subject to any appeal to the Elections & Appeals Committee of the Board of Trustees, while the following provisions shall be mandatory.

6.2. Notice of elections shall be given at least twenty days prior to the opening of polls.

6.3. Nominations shall be open for the first ten of these days, during which time no canvassing shall take place.

6.4. Nominations shall close at 12 noon on the tenth day of notice.

6.4.1. Nominations shall be put in the hands of the Returning Officer or their designated agent.

6.5. A full list of nominations received shall be published and displayed publicly by 5pm on the day following the close of nominations.

6.6. The results of the election shall be published and displayed publicly by 5pm on the day following the count.

6.7. Instructions to voters, as decided by the Returning Officer subject to any appeal to the Elections & Appeals Committee shall be displayed  clearly at all polling stations at every election.

6.8. The Returning Officer shall without delay submit the declaration of results to the Elections & Appeals Committee which shall meet within five days of receiving the declaration of the results to discuss any matters arising from the conduct of the election.

6.9. Any person who has a reason to believe that there was any irregularity of any kind regarding the conduct of an election shall have the right to put in the hands of the Returning Officer or their designated agent a written letter of complaint which shall contain all the details relevant to the complaint and the contact information of one person willing to speak in support of the complaint.

6.9.1. This complaint shall be lodged within a three day period from the declaration of the results of the election.

6.9.2. On receipt of a complaint the Returning Officer shall present it to the Chairperson of the Elections & Appeals Committee, who shall add the complaint to the agenda of the meeting of the committee described at 6.8 above.

6.9.3. The Elections & Appeals Committee shall have the right to summon the person detailed in the complaint and any other person to assist in their ruling.

6.9.4. The ruling of the Elections & Appeals Committee may be further appealed to the Board of Trustees, whose decision shall be final.

6.10. The procedures and rules of Referenda shall be as follows:

6.10.1. The quorum for a referendum shall be 15% of the membership.

6.10.1.1. If quorum is not reached the question shall be referred to Student Senate for review before it can be submitted to referendum for a second time.

6.10.2. The referendum shall be held by not less than five days and not more than ten days after being called on a date to be decided by the Returning Officer.

6.10.3. Students shall have access to full information and opportunity to publicly debate the question being voted on. The Executive must provide the foregoing in this spirit:

6.10.3.1. A full text copy of the motion will be available to all students, and distributed throughout all major University buildings frequented by students.

6.10.3.2. A meeting of ordinary Union members will be called to provide information to members about, and a forum in which to debate, the question being voted upon.

6.10.4. A referendum motion shall be deemed to have been carried if it receives a simple majority of the votes in its favour. In the result of a tied vote the motion shall be deemed to have fallen.

6.11. The provisions of this schedule shall apply equally to Elections and Referenda.

6.12. Elections or referenda may be conducted on one day or over two consecutive days, with polling open for such time(s) and in as many locations as the Returning Officer may consider conducive to maximising participation of the membership of the Union subject to any appeal to the Elections & Appeals Committee of the Board of Trustees, save that no appeal in respect of the matter set out in this Schedule 6 Paragraph 12 shall be heard if not made at least four days prior to the first polling date

Schedule 7 – Standing Committees

7.1. The Constitutional and Representative Review Committee shall examine the constitution so as to be in a position to advise Student Senate of the need for any changes it deems necessary, and to review and develop the representative structures of the Union.

7.1.1. Membership of the committee shall be as follows:

7.1.1.1. President of the Union (Chairperson).

7.1.1.2. Vice President for Education.

7.1.1.3. Two other members of the Executive.

7.1.1.4. One past officer of the Union.

7.1.1.5. One past Chairperson of Union Council.

7.1.1.6. Three members of the Union elected by Student Senate.

7.1.2. The committee shall meet and report back to Student Senate at least once per semester.

7.1.3. Any elections to the standing committees shall be conducted at the first meeting of Student Senate in any academic year.

7.1.4. Student Senate may create additional committees at its discretion, the membership of which shall not exceed ten persons.

7.2. The Campaigns, Welfare & Equality Committee shall discuss issues related to the welfare and equality concerns of members of the Union, so as to be in a position to advise Student Senate on policy where necessary and shall discuss issues relating to the planning, execution and review of Union campaigns.

7.2.1. Membership of the committee shall be as follows:

7.2.1.1. Vice President for Welfare and Equality (Chairperson).

7.2.1.2. First Year Senator.

7.2.1.3. Postgraduate Representative.

7.2.1.4. Mature Student Senator.

7.2.1.5. Oifigeach na Gaeilge agus Gnóthaí Cultúrtha.One student registered with the disability office.

7.2.1.6. One student who identifies as Lesbian, Gay, Bisexual or Transgender (LGBT).

7.2.1.7. One student parent.

7.2.1.8. One Access student.

7.2.2. The committee shall meet and report back to Student Senate at least once per semester.

7.3. The Entertainments Committee shall discuss issues relating to Entertainment for members of the Union.

7.3.1. Membership of the committee shall be as follows:

7.3.1.1. President (Chairperson).

7.3.1.2. Two other members of the Executive.

7.3.1.3. Three members of the Union elected by Student Senate.

7.3.1.4. Promotions Officer

7.3.2. The committee shall meet and report back to Student Senate at least twice per semester.

Schedule 8 – Definitions

8.1. “Day” shall mean any day during term time on which the University is open and operational.

8.2. “The Union” shall mean Maynooth Students’ Union.

8.3. “The University” shall mean the National University of Ireland Maynooth, Saint Patrick’s College Maynooth, the Pontifical University, the National Seminary of Ireland and all their affiliated and associated campuses throughout the country.

8.4. “Student” shall mean any person pursuing a course of study in the University.

8.5. “Member” shall refer to any person who has paid (or is exempt from) the Student Contribution (or such further or other charge replacing same howsoever named) and any approved levies. The Union is funded by means of block grant and does not apply an individual membership fee.

Schedule 9 – Transitionary Provisions

9.1. All policy of the Union which is policy immediately before the commencement of this Constitution shall continue to be in effect until or unless:

9.1.1. It expires in accordance with its terms or the terms of the previous Constitution of the Union.

9.1.2. It is deemed to be repugnant to this Constitution.

9.2. The officers of the Executive Committee shall continue in office until the expiry of their term.

9.3. Union Council and Clubs and Societies Council shall be reconstituted in accordance with this Constitution but members of Union Council and Clubs and Societies Council shall continue in office until the expiry of their term.

Schedule 10 – Standing Committees of the Board of Trustees

10.1. The Standing Committees of the Board of Trustees shall report after every meeting to the Board by sending its minutes for approval, this provision shall not inhibit the standing committees from performing their stated aims.

10.2. The Disciplinary Committee shall investigate charges of ill-discipline against any officer of the Union subject to the provisions of Article 15 of the Constitution.

10.2.1. Membership of the Committee shall be as follows

10.2.1.1. The immediate past President of the Union.

10.2.1.2. One other past President or Vice President of the Union who is no longer a ordinary member of the Union.

10.2.1.3. One member from the external panel of the Board of Trustees (who shall be the Chairperson of the Disciplinary Committee).

10.2.1.4. One member of Student Senate.

10.2.1.5. One person, not a member of the Union, with significant experience in Human Resources and personnel management to be appointed by the Board of Trustees.

10.3. The Elections and Appeals Committee shall supervise the conduct of all elections within the Union, and shall rule on all appeals that come to its attention pursuant to Article 4.1.5 of the Constitution.

10.3.1. The Elections and Appeals Committee shall meet as often as is required.

10.3.2. The Elections and Appeals Committee hear appeals in respect of elections and referenda.

10.3.3. Membership of the Committee shall be as follows:

10.3.3.1. Immediate past President of the Union.

10.3.3.2. One member from the external panel of the Board of Trustees (who shall be the Chairperson of the Elections & Appeals Committee).

10.3.3.3. One member of Student Senate.

10.3.3.4. One person, not a member of the Union, with significant experience in election procedure to be appointed by the Board of Trustees.

10.3.3.5. One past officer of the Union

10.3.4. Appeals may be made to the Elections and Appeals Committee in accordance with the following protocol:

10.3.4.1. Any member of the Union may appeal a constitutional matter to the President for consideration first, and then appeal that decision to the committee.

10.3.4.2. Appeals under any other grounds may be submitted to the committee by putting in the hands of the President in writing the case in question.

10.3.4.3. The committee shall meet and rule on any such appeal within 5 days of the appeal’s receipt by the President.

10.3.4.4. Any member of the Union may appeal an election or referendum matter to the committee within 3 days of the results being declared by the Returning Officer.

10.3.4.5. No election or referendum result shall be deemed final until an appeal has been heard by the committee.

10.3.5. Any member of the committee who is a candidate in any election of the Union shall step down from the committee for the duration of the election campaign and its immediate aftermath.

10.3.5.1. The board of trustees may appoint another person to fill this vacancy if it is deemed necessary.

10.4. The Club Management committee shall ensure the smooth running of the Students’ Union Club.

10.4.1. The committee shall meet at least once per term and report back to the Board of Trustees.

10.4.2. Membership of the committee shall be as follows:

10.4.2.1. President of the Union.

10.4.2.2. Administrative Manager of the Union (Secretary).

10.4.2.3. Finance Manager.

10.4.2.4. One other member of the Executive Committee.

10.4.2.5. One other member of the Board of Trustees (who shall be the Chairperson of the Club Management Committee).

10.4.2.6. Bar Manager.

10.5. The Shop Management committee shall ensure the smooth running of the Students’ Union shops.

10.5.1. The committee shall meet at least once per term and report back to the Board of Trustees.

10.5.2. Membership of the Committee shall consist of:

10.5.2.1. President of the Union.

10.5.2.2. Administrative Manager of the Union (Secretary).

10.5.2.3. Finance Manager.

10.5.2.4. One other member of the Executive Committee.

10.5.2.5. One other member of the Board of Trustees (who shall be the Chairperson of the Shop Management Committee).

10.5.2.6. Shop Manager.

10.6. The Catering Management committee shall ensure the smooth running of catering services provided by the Union.

10.6.1. The committee shall meet at least once per term and report back to the Board of Trustees.

10.6.2. Membership of the Committee shall consist of:

10.6.2.1. President of the Union.

10.6.2.2. Administrative Manager of the Union (Secretary).

10.6.2.3. Finance Manager.

10.6.2.4. One other member of the Executive Committee.

10.6.2.5. One other member of the Board of Trustees (who shall be the Chairperson of the Catering Management Committee).

10.6.2.6. Catering Manager.

10.7. The standing committees of the Board of Trustees shall be bound by the following provisions.

10.7.1. Quorum for any of the committees shall be no less than 50% of those entitled to attend and vote.

10.7.2. Decisions shall be made by consensus in the first instance, but where necessary may be made by a simple majority vote of a quorate meeting.

Schedule 11 – Capitation Committee

11.1. There shall be a Capitation Committee that shall oversee the distribution of all monies received from the University to the Union.

11.2. Membership of the committee shall consist of:

11.2.1. President.

11.2.2. Vice President for Education.

11.2.3. Vice President for Welfare and Equality.

11.2.4. Vice President for Clubs, Societies and Student Engagement.

11.2.5. Student Engagement Officer (Maynooth University).

11.2.6. Sports Officer (Maynooth University).

11.2.7. Bursar, or nominee (Maynooth University).

11.2.8. One member of Academic Staff (Saint Patrick’s College, Maynooth).

11.2.9. One member of Academic Staff (Maynooth University).

11.3. The committee shall meet at least twice per year and shall report to the Board of Trustees and Maynooth University Student Affairs Committee.

11.3.1. All clubs and societies shall be subject to guidelines, rules and regulations set down by the Capitation Committee.

11.4. The committee shall have the following standing sub-committees:

11.4.1. Recognition and Ratification Committee.

11.4.2. Clubs and Societies Capitation Committee.

11.5. The Recognition and Ratification Committee shall consider the recognition and ratification of Clubs and Societies of the Union, subject to the approval of the Maynooth University Student Affairs Committee.

11.5.1. The committee shall consist of:

11.5.1.1. President.

11.5.1.2. Vice President for Clubs, Societies and Student Engagement.

11.5.1.3. Two Members of Clubs and Societies Council (as described in Schedule 4 above).

11.5.1.4. Student Engagement Officer (Maynooth University).

11.5.1.5. Sports Officer (Maynooth University).

11.5.1.6. The committee shall meet at least once per term and report back to Clubs and Societies Council.

11.5.2. The committee shall make and uphold such bylaws as it deems necessary to oversee both new and existing Clubs and Societies.

11.6. The Clubs and Societies Capitation Committee shall distribute finance among the clubs and societies of the Union and supervise the day-to-day running of the Clubs and Societies.

11.6.1. Membership of the Committee shall consist of:

11.6.1.1. President.

11.6.1.2. Vice President for Education.

11.6.1.3. Vice President for Welfare and Equality

11.6.1.4. Vice President for Clubs, Societies and Student Engagement

11.6.1.5. Four Members of Clubs and Societies Council (as described in Schedule 4 above).

11.6.1.6. Student Activities Officer (Maynooth University).

11.6.1.7. Sports Officer (Maynooth University).

11.6.2. The committee shall meet weekly during term-time and shall decide upon applications made to the Clubs and Societies Capitation funds for finance and special cases.

11.6.3. The committee shall be subject to the bylaws set out by both the Recognition and Ratification Committee and Clubs and Societies Council.

Schedule 12 – Standing Committees of Clubs & Societies Council

12.1. The Clubs and Societies League Committee shall maintain and develop a clubs and societies league, monitoring the day-to-day performance of Clubs and Societies of the Union, and allocate points awarded.

12.1.1. Membership of the committee shall be as follows:

12.1.1.1. Vice President for Clubs, Societies and Student Engagement (Chairperson).

12.1.1.2. Four Presidents of Societies, elected by Clubs and Societies Council.

12.1.1.3. Four Presidents of Clubs, elected by Clubs and Societies Council.

12.1.2. The committee shall meet fortnightly during term time and shall submit an annual report to the clubs and societies council.

12.2. The Awards Committee shall meet once per year and act as judges for clubs and societies awards, to be distributed at the annual Clubs and Societies Ball.

12.2.1. Membership of the committee shall be as follows:

12.2.1.1. Vice President for Clubs, Societies and Student Engagement (Chairperson).

12.2.1.2. President of the Union.

12.2.1.3. Vice President for Education

12.2.1.4. Vice President for Welfare and Equality

12.2.1.5. Student Engagement Officer (Maynooth University).

12.2.1.6. Sports Officer (Maynooth University).

12.2.1.7. Two Presidents of Societies, elected by Clubs and Societies Council.

12.2.1.8. Two Presidents of Clubs, elected by Clubs and Societies Council.

12.3. The Capitation Advisory Committee shall be a forum for the Clubs and Societies representatives to the Recognition and Ratification Committee and the Clubs and Societies Capitation Committee.

12.3.1. Members of the Capitation Advisory Committee shall be as follows:

12.3.1.1. Vice President for Clubs, Societies and Student Engagement (Chairperson).

12.3.1.2. Six Presidents of Clubs or Societies as elected by Clubs and Societies Council.

12.3.1.3. The Six Presidents shall between them fill the seats on the Clubs and Societies Capitation Committee and the Recognition and Ratification Committee, ensuring that at least one club and at least one society is represented at both.

12.4. The Committee shall meet on at least four occasions per year and shall report back to Clubs and Societies Council after each meeting.

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