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MSU Student Senate Chairperson Required

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Chairperson of MSU Student Senate

MSU Senate and play a key role in representing the needs and views of students, overseeing the work of the Union and informing MSU policy. In order to ensure the effective running of Senate meeting MSU is looking to fill the position of Chairperson of Student Senate.

Application Process

  • Read the Role Description below to familiarise yourself with the position.
  • Download and complete the Application Form
  •  Once completed please email this form to This email address is being protected from spambots. You need JavaScript enabled to view it. or return as listed.
  • Completed Application Forms must be received by 15 October 2018

The role of the Chairperson of MSU Student Senate is:

1. Before the Meeting

  • Plan the agenda with the President and Secretary; including items brought by other members. Decide the order and timing of the agenda, and who will introduce each
  • Identify, with the President and Secretary, which agenda items are for note, information, discussion, decision, and approval
  • Be well briefed about each items, and actions taken since the last meeting
  • Ensure all necessary background papers (including the last meeting’s minutes) are sent out with the agenda beforehand
  • Check, with the Secretary, that all relevant practical arrangements have been made
  • Arrive in good time before the meeting is due to start

2. DURING the Meeting

Communicate

  • Start the meeting. Welcome any new members, make any necessary introductions.
  • Receive apologies for absences
  • Check for conflicts of interest on the items on the agenda
  • Ensure that additions or amendments to minutes are recorderd
  • Set the scene. State the objectives of the meeting and each item
  • Try to be brief when making a point

Control

  • Maintain control. Set out any time limits, if applicable
  • Allow flexibility and freedom of expression
  • Keep to the agenda
  • Ensure quorum is present
  • Ensure time is used effectively
  • Ensure that proper minutes are taken

Coax

  • Ensure full participation
  • Draw out quite members and discourage those who are monopolising the meetings
  • Be prepares to highlight issues that no-one else will, and to be the one who always has to ask the awkward question

Compare

  • Weight up contributions impartially
  • All points in favour of a point should be summarised against all points no in favour

Clarify

  • Ensure everyone understands what is being discussed
  • Summarise
  • Ensure that if jargon and abbreviations are used, all present understand them
  • Ensure that decisions are recorded, together with who is going to implement them

Decision Making

  • Ensure that decisions are taken in the context of the organisations strategy and that they are recorded, together with who is going to implement them

Guide

  • Above all else, the Chair is there to guide the meeting
  • Steer members to work harmoniously and purposefully as a team
  • Keep an eye on the time

3. At THE END OF the Meeting

  • Summarise decisions taken and action points to be followed up
  • Agree a date for the next meeting, or method for selecting the dates, if not already confirmed
  • Agree what special items will be put on the agenda of the next meeting and what work needs to be done, and by whom
  • Ensure that the minutes are written up, checked by the Chair and sent out in good time
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